Administrative Assistant/Cultural Resources/Acacia Heritage Consulting Full Time Hybrid (Remote & Office)

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State: TX & Remote; Wages: $45K-60K/Year
Acacia Heritage Consulting is hiring a full-time Administrative Assistant position with preference given to applicants who have a background/interest in cultural resources.  The posting description is below.  Please send your resume and cover letter to [email protected]
Position: Permanent, Salaried Full-Time, Administrative Assistant 
Pay Range:  $45,000-$60,000 annually commensurate with experience 
Position Description: 
Acacia Heritage Consulting is a growing cultural resources consulting firm based in Austin, Texas. We are a small, woman-owned business serving a variety of clients and business sectors, including the federal government, state and local governments, DOTs, the energy sector, and private clients building the places and infrastructure of tomorrow. We offer consulting and expertise to promote economic development through heritage awareness and preservation because we believe there are tangible, quantifiable, and long-term economic benefits to historic preservation. Acacia strives to be a part of the solution for sustainable development. 
We seek a dedicated, enthusiastic, life learner to assist us with a variety of administrative tasks from financial tracking, to organizing file systems and HR. We are a cultural resources consulting firm seeking to fill an administrative position at this time.  Applicants with prior experience or interest in archaeology, history and architecture are encouraged to apply. The position is for early to mid-level professionals who seek an opportunity to expand their professional range, technical skills, and management responsibilities. The administrative assistant will work directly under the supervision of a company principal. 
This position is entirely work-from-home and remote. It demands a self-starting individual who is able to work independently and has strong organization and communication skills. The candidate will primarily support work in Texas and adjacent states. Texas-based candidates are strongly preferred.  
Responsibilities will include: 

Prepare and/or integrate the information needed to compose both routine and non-routine reports, documents and presentations 
Coordinate project logistics in collaboration with project managers and other team members 
Schedule appointments and maintain calendars 
Schedule and coordinate staff and other meetings 
Create and maintain filing systems, both electronic and physical 
Manage accounts and perform bookkeeping 
Assist with invoicing clients 
Processing of AR/AP, collections activities, and basic payroll functions 
Track expenses, budget, tax paperwork, cash flow, data-entry, and financial reports 
Learn and apply emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner 
Answer/route incoming calls, sorting/routing incoming materials, data entry, filing, document production, and ordering purchasing supplies 
Coordinate administrative activities, set up meetings, organize digital project records and files 
Manage tracking of equipment, servicing, purchasing and vendor relations to be the point of contact for all administrative service vendors 
Manage new hire orientation and onboarding process, including coordination of equipment, etc. 
Create and implement new processes to improve administrative functions while reducing labor costs
Develop marketing materials; assist with proposals and business development 

Required Qualifications: 

Minimum of a High school diploma (or GED equivalent) required 
Minimum two (2) to five (5) years of current work experience as an administrative support professional (previous experience with consulting a plus) 
Advanced computer skills 
Demonstrated proficiency in Quickbooks, Microsoft Word, Excel and Power Point and other software applications such as and Adobe Acrobat Professional 
Experience supporting and coordinating administrative tasks across multiple team members is a plus 
Excellent phone and email communication, multi-tasking and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment 
Organized, detail oriented, multi-task oriented, strong problem-solving judgement skills 
Ability to exercise sound judgement, think “on your feet” and make decisions on accurate and timely analysis 
Reliability and strong work ethic 
Ability to work independently without direct supervision 

Preference will be given to candidates who have:  

Bachelor’s degree preferred. 
Proficiency with the Adobe creative suite, including InDesign, Photoshop, and Illustrator 
Previous environmental consulting company experience 

Additional Information: 
Ideally, this is full-time salaried position, although applicants with the right skill set interested in part time work will be considered. Compensation will be based on education and experience. Acacia offers an excellent benefits package that includes health/vision/dental insurance, paid vacation, sick leave, holidays, 401k with employer matching, and yearly bonuses based on individual performance and company profitability. A monthly internet and cell phone usage stipend is also provided. Acacia encourages professional development through paid trips to conferences, and specialized training. At Acacia, we love our jobs because they are never boring. We are looking for a new team member who will bring curiosity, enthusiasm, and innovation to the challenges of our field.  
Please submit resume with references, and brief cover letter in an email to Rachel Feit at [email protected] 
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